Privacy Policy

SAMA Consulting ("SAMA", "we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect personal data when you visit our website www.samaconsulting.in or engage with our recruitment services.

This Policy is compliant with India's Digital Personal Data Protection Act, 2023 (DPDPA) and the Information Technology Act, 2000. By using our Site or services, you consent to the practices described in this Policy.

We collect personal data in the following categories:

Candidates • Full name, date of birth, gender • Contact details (email, phone, address) • Educational qualifications and professional certifications • Work experience and employment history • Registration numbers (e.g., Tamil Nadu Medical Council, Indian Nursing Council) • Resume/CV and supporting documents • Identity proof (as required by law or employer) • Bank account details (only when required for payroll under contract staffing)

Employers • Company name, registration number, and GST/PAN details • Authorised contact person's name, designation, and contact details • Job requirements and vacancy information • Billing and invoicing details

Website Visitors • IP address and browser type • Pages visited and time spent on the Site • Referral source (how you found us) • Information submitted via contact or enquiry forms

We use the personal data we collect for the following purposes:

• Matching candidates with suitable job opportunities • Sharing candidate profiles with prospective employers (with candidate awareness) • Communicating about open positions, interview schedules, and placement status • Conducting background or reference checks as required • Fulfilling our contractual obligations to employers and candidates • Processing invoices and payments • Improving the functionality and content of our website • Sending service-related notifications and updates • Complying with applicable laws and regulatory obligations • Responding to enquiries submitted through our website

We do not use your personal data for automated decision-making or profiling that produces legal or similarly significant effects without your knowledge.

We share personal data only in the following circumstances:

With Employers: Candidate data (CV, qualifications, experience) is shared with shortlisted employer clients solely for evaluation and hiring purposes.

With Service Providers: We may share data with trusted third parties (e.g., background verification agencies, IT service providers) who process data on our behalf and are bound by confidentiality obligations.

Legal Requirements: We may disclose data when required by law, court order, or a regulatory authority in India.

Business Transfers: If SAMA Consulting merges with or is acquired by another entity, personal data may be transferred as part of that transaction.

We do not sell, rent, or trade personal data to third parties for marketing purposes.

We retain personal data for as long as necessary to fulfil the purposes outlined in this Policy, or as required by applicable law.

• Active candidate profiles are retained for up to 3 years from the last interaction • Placed candidate records may be retained for up to 7 years for audit and compliance purposes • Employer records are retained for the duration of the business relationship plus 7 years • Website enquiry data is retained for up to 2 years

Upon expiry of the applicable retention period, we securely delete or anonymise personal data.

Under India's Digital Personal Data Protection Act, 2023, and other applicable laws, you have the following rights:

• Right to Access: Request a copy of the personal data we hold about you • Right to Correction: Request correction of inaccurate or incomplete data • Right to Erasure: Request deletion of your data where it is no longer required • Right to Grievance Redressal: File a complaint with us if your rights are violated • Right to Nominate: Nominate another person to exercise your rights in the event of death or incapacity

To exercise any of these rights, please contact our Data Protection Officer at vishnupriya@samaconsulting.in. We will respond within 30 days of receiving your request.

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction. These measures include:

• Encrypted data transmission (HTTPS/TLS) • Access controls and role-based permissions for internal staff • Regular security audits and vulnerability assessments • Physical security controls at our premises • Confidentiality obligations for all staff and third-party processors

While we take every reasonable precaution, no method of data transmission or storage is completely secure. We encourage you to contact us immediately if you suspect any unauthorised use of your data.

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyse Site traffic. Cookies we use include:

• Essential cookies: Required for the Site to function properly • Analytics cookies: Help us understand how visitors interact with the Site (e.g., Google Analytics) • Preference cookies: Remember your settings and preferences

You can control cookie settings through your browser. However, disabling certain cookies may affect the functionality of the Site. By continuing to use the Site, you consent to our use of cookies as described here.

Our Site may contain links to third-party websites (e.g., job boards, hospital websites). We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

Our services are not directed at persons under the age of 18. We do not knowingly collect personal data from minors. If we become aware that we have inadvertently collected personal data from a child, we will take steps to delete it promptly.

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of significant changes by posting a prominent notice on the Site or by email where we hold your contact information.

The date at the top of this page indicates when the Policy was last revised. We encourage you to review it periodically.

If you have questions, concerns, or complaints about this Privacy Policy or the handling of your personal data, please contact:

Data Protection / Grievance Officer SAMA Consulting Chennai, Tamil Nadu, India Email: vishnupriya@samaconsulting.in Phone: +91 63812 43680 We will acknowledge your request within 72 hours and resolve it within 30 days.